CONTACTS & MAILING INFORMATION
Our mailing address
Hyland Courts Townhome Association
5500 Hyland Courts Drive
Bloomington, MN 55437
NOTE: Volunteer assignments do change. Association mail should be sent to the street address above. Your mail will be directed to the correct individual. An indication as to subject on the outer envelope will help speed things along. For faster service you may also use electronic mail by clicking below.
HYLAND COURTS BOARD OF DIRECTORS
November 2006 through September 2007
Name Telephone Email link Scott Berg 952-831-3597 President Alec Brooks 952-831-5358 Vice-President Deb Pedric 952-835-1679 Secretary Jeff Tellor 952-893-9779 Treasurer Jim Hella 952-831-1636 Director1 Director2
Email to individuals may also be addressed according to the position title using all lower case letters. For example:
president@hylandcourts.org
or
treasurer@hylandcourts.org
Email may also be sent to the entire Board of Directors,
each and every member, by sending just one message addressed to: hylandcourts@hylandcourts.org__________________________________________
JOB DESCRIPTION for MEMBERS OF THE BOARD OF DIRECTORS
and OFFICERS of THE HYLAND COURTS TOWNHOME ASSOCIATION
(Required by the lawful Covenants and By-Laws of the Association)BOARD OF DIRECTORS RESPONSIBILITIES ARE TO:
1. Adopt and publish rules and regulations governing the use of the Common Area and facilities, and the personal conduct of the members and their guests thereon, and to establish penalties for the infraction thereof including rules and regulations concerning the use of parking spaces and may upon reasonable cause and discretion, cause to be towed from the common area improperly parked vehicles at the owner's expense.
2. Suspend the voting rights and right to use of the recreational facilities or a member during any period in which such member shall be in default in the payment of any assessment levied by the Association. Such rights may also be suspended after notice and hearing, for a period not to exceed sixty (60) days for infraction of published rules and regulations;
3. Exercise for the Association all powers, duties and authority vested in or delegated to this Association and not reserved to the membership by other provisions of the By-Laws, the Articles of Incorporation, or the Declaration.
4. Declare the office of a member of the Board of Directors to be vacant in the event such member shall be absent from three (3) consecutive regular meetings of the Board of Directors; and
5. Employ a manger, an independent contractor, or such other employees as they deem necessary, and to prescribe their duties.
6. Cause to be kept a complete record of all its acts and corporate affairs and to present a statement thereof to the members at the annual meeting of the members, or at any special meeting when such statement is requested in writing by one-fourth (1/4) of the Class A members who are entitled to vote;
7. Supervise all officers, agents and employees of this Association, and to see that their duties are properly performed;
8. Fix the amount of the annual assessment to cover any and all expenses and projected expenses, provided that any such assessment shall have the required assent of the members against each Lot at least thirty (30) days in advance of each annual assessment period
9. Send written notice of each assessment to every Owner subject thereto at least thirty (30) days in advance of each annual assessment period; and
10. Foreclose by action in the same manner as a mortgage the lien against any property for which assessments are not paid within thirty (30) days after due date or to bring an action at law against the owner personally obligated to pay the same.
11. Issue, or to cause an appropriate officer to issue, upon demand by any person, a certificate setting forth whether or not any assessment or any part thereof has been paid. A reasonable charge may be made by the Board of Directors for the issuance of these certificates. If a certificate states an assessment or any part thereof has been paid, such certificate shall be conclusive evidence of such payment
12. Procure and maintain adequate liability and hazard insurance on property owned by the Association which shall include fire and extended coverage on insurable common property on a current replacement cost basis in an amount no less than 100% of the insurable value (based on current replacement only); and to use the proceeds of such hazard insurance solely for the repair, replacement or reconstruction of such insurable common property including insured improvements;
13. Cause all officers or employees having fiscal responsibilities to be bonded, as it may deem appropriate; and
14. Cause the Common Area to be maintained.
15. Appoint an Architectural Control Committee and a Nominating Committee with a Board member to serve as Chairman of the Nominating Committee.
16. Appoint other committees as deemed appropriate in carrying out the Association's purpose.17. Approve requested changes in writing as to harmony of external design and location in relation to surrounding structures and topography by the Board of Directors of the Association, or by any Architectural Committee composed of three (3) or more representatives appointed by the Board.
ADDITIONAL REQUIREMENTS:
The affairs of the Association are to be managed by a Board of six (6) to nine (9) Directors , who must be members of this AssociationMeetings of the members may be called at any time by the president or by the Board of Directors, or upon written request of the members, who are entitled to vote one-fourth (1/4) of all of the votes
Directors shall have the right to take any action in the absence of a meeting which they could take at a meeting by obtaining the written approval of all the directors
Special Meetings of the Board of Directors shall be held when called by the president of the Association, or by any two directors, after not less than three (3) days notice to each director.
A majority of the number of directors shall constitute a quorum for the transaction of business. Every act or decision done or made by a majority of the directors present at a duly held meeting at which a quorum is present shall be regarded as the act of the Board.
Directors are to serve as liaison for specific committees with every committee having a direct Board of Director contact person.
Directors are to maintain a high standard of personal ethics, promote the well being of the entire association and to represent to the best of their ability, the views and opinions of all homeowners.
OFFICERS
The officers of this Association shall be a president and vice-president, who shall at all times be members of the Board of Directors, a secretary, and a treasurer, and such other officers at the Board may create from time to time by resolution.The election of officers shall take place at the first meeting of the Board of Directors following each annual meeting of the members.
The officers of this Association shall be elected annually by the Board and each shall hold office for one (1) year unless he resigns or is removed, or be otherwise disqualified to serve.
The Board may elect such other officers as the affairs of the Association may require, each of whom shall hold office for such period, have such authority, and perform such duties as the Board may from time to time, determine.
Any officer may be removed from office with or without cause by the Board. Any officer may resign at any time giving written notice to the Board, the president or the secretary. Such resignation shall take effect on the date of receipt of such notice or at any later time specified therein, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
Fill vacancies by appointment by the Board. The officer appointed to such vacancy shall serve for the remainder of the term of the officer he replaces.
The offices of secretary and treasurer may be held by the same person. No person shall simultaneously hold more than one of any of the other offices except in the case of special offices created pursuant to Section 4 of this Article.
OFFICER DUTIES:President - The president shall preside at all meetings of the Board of Directors; shall see that orders and resolutions of the Board are carried out; shall sign all leases, mortgages, deeds and other written instruments and shall co-sign all checks and promissory notes.
Vice President - The vice-president shall act in the place and stead of the president in the event of his absence, inability or refusal to act, and shall exercise and discharge such other duties as may be required of him by the Board.
Secretary - The secretary shall record the votes and keep the minutes of all meetings and proceedings of the Board and of the members; serve notice of meeting of the Board and of the members; keep appropriate current records showing the members of the Association together with their addresses, and shall perform such other duties as required by the Board.
Treasurer - The treasurer shall receive and deposit in appropriate bank accounts all monies of the Association and shall disburse such funds as directed by resolution of the Board of Directors; shall sign all checks and promissory notes of the Association; keep proper books of account; cause an annual audit of the Association books to be made by a public accountant at the completion of each fiscal year; and shall prepare an annual budget and a statement of income and expenditures to be presented to the membership at its regular annual meeting, and deliver a copy of each to the members.
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Contacts
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Sellers
Hyland Courts Reporter . Homeowner's Handbook. Calendar & Events
Rules & Regulations . Application Forms . Committees
